Reports that say exactly what happened.
Every LIC 624, 624A and SOC 341 your staff file is a legal record. ClearReport helps them write down what they saw, heard and did, completely, and flags opinion, blame and guesswork so the facts stand on their own.
30-day free trial · No card required · Cancel anytime · Built for 22 CCR §87211
3
California forms supported
LIC 624 · 624A · SOC 341
8
Writing checks
opinion · guesswork · missing times …
7 yr
Audit log retention
every change, attributable
Official state forms
filled for you to review and file
Facts, not opinions
A good report keeps every fact.
Licensing analysts, ombudsmen and families read these reports. They need to know what happened: the time, the place, the equipment, who was on shift, what staff did next. Opinion, blame and guesswork don't help anyone understand that. ClearReport never asks staff to leave a fact out, and it never removes an allegation from an abuse report.
- 01Opinion and blame
- 02Guessing at the cause
- 03Emotional language
- 04Missing steps taken
- 05Witnesses not named
- 06Missed deadlines
- 07Private details in the wrong field
- 08Missing times and places
Before
“Found her on the floor of 204 at 2:47 AM. Her bed alarm was off. We should have checked sooner but we were understaffed, only two of us on the floor.”
After ClearReport
“Found the resident on the floor of room 204 at 2:47 AM. Her bed alarm was off. Two caregivers were on the floor at the time.”
Every fact stays: the time, the room, the alarm, the staffing. Only the hindsight and the judgment are gone. Staff can always keep their own words.
The forms
Three California forms. One workflow.
Every clock is counted from the time your caregiver records the incident happened or was discovered, not from when the report is filed.
LIC 624
Unusual Incident
Falls, injuries, medication errors, behavioral incidents, elopement.
LIC 624A
Death Report
Death of any client, regardless of cause or location.
SOC 341
Suspected Abuse
Physical, sexual, financial abuse; neglect; isolation.
The workflow
From incident to filed report — in four calm steps.
Designed for the reality of a 2 AM call. Works on a phone with one hand. Saves every keystroke.
Deadlines are counted from the incident time staff record in step 01, not from when the report is filed, so a report written the next morning still shows the real clock.
Guided wizard. One thumb on a phone. Auto-saves between every field.
Flags opinion, blame and guesswork. Suggested rewrites keep every fact; staff accept them or keep their own words.
Approve, or send back with notes. A SOC 341 belongs to the person who saw it: admins can add notes, never block or rewrite it.
Fills the official LIC 624, 624A and SOC 341 for you to check and file. ClearReport never files with the state for you.
How it compares
Paper, apps, EHR suites, ClearReport.
| Feature | Paper and PDF forms | Form-filling apps | Full EHR suites | ClearReport |
|---|---|---|---|---|
| Files LIC 624, LIC 624A and SOC 341 as the official state PDFs | Yes, filled in by hand | Varies | Varies | Yes, filled in for you to check and file |
| Deadline clocks counted from the incident time | Counted by hand | Varies | Varies | Yes, from the incident date and time staff record |
| AI wording check before filing | No | Varies | Varies | Yes, suggestions staff accept or decline |
| Audit trail of every change | No | Varies | Usually | Yes, kept 7 years |
| Price for one home | Free to print | Free to about $80 a month | Quote-based; typically $150 and up per facility | $49/month for a home up to 16 beds |
Checked against public pricing pages on 2026-10-19. “Varies” means products in that category differ.
Pricing
Per facility. Unlimited users.
No per-seat fees. Add every CNA, RN, and admin in your building. Managing multiple facilities? Reach out for a custom quote.
Starter
$49/mo
Up to 16 beds
Most popular
Professional
$149/mo
17–49 beds
Enterprise
$249/mo
50+ beds
Questions administrators ask us
Frequently asked questions
Does ClearReport file the report with the state for me?
No — and we say this loudly on every form. ClearReport helps you prepare, review, and document LIC 624, LIC 624A, and SOC 341 reports. You (or your staff) still file with Community Care Licensing, APS, law enforcement, or the ombudsman by the required method and deadline. Your mandated-reporter duties are never transferred to us.
Who can see a report inside my organization?
Caregiver (worker): only the reports they wrote. A SOC 341 abuse report is never visible to any caregiver other than the person who wrote it. Facility admins see everything at their assigned facilities. Organization admins see everything in the organization. Every access role is enforced server-side, and every approval, edit, export and void is written to an audit log you can view in the app.
Does the AI see our residents' data? Does it train on it?
The AI review reads the report being reviewed, via Anthropic's Claude, which does not train on customer data under our commercial agreement. To learn your facility's own practices, we keep a search index of your organization's approved reports after a pattern-based pass that removes names, rooms and birth dates; it is never shared with another organization. Our full vendor list is public on our subprocessors page.
What happens if the AI is down — can we still file?
Yes, always. AI review is an assist, never a gate: if the AI is unavailable, the writing check falls back to built-in rules and your staff can complete and submit reports normally. Deadlines are tracked independently of the AI.
What if a staff member leaves?
An admin removes them from the Team page — their access ends immediately, and every report they wrote stays with the facility, with their name preserved in the record and audit trail.
Can we get our data out if we cancel?
Yes. Reports export as state-form PDFs, statistics export as CSV, and you can request a complete export of your data — exports remain available per our Terms. We never hold records hostage.
How is pricing determined?
Per facility, by licensed capacity: up to 16 beds $49/mo, 17–49 beds $149/mo, 50+ beds $249/mo. Every plan includes every feature. When you enter your license number we pre-fill the licensed capacity from California's public licensing data. Your first facility includes a 30-day free trial with no card required.
Do you sign BAAs?
We do not currently offer a Business Associate Agreement (BAA). ClearReport does not sign BAAs today and does not hold itself out as a HIPAA Business Associate. California RCFEs are generally not HIPAA covered entities, so most customers do not need one. If your organization is a covered entity (for example, you also operate a skilled-nursing facility), email contact@useclearreport.com before purchasing and we will tell you honestly whether ClearReport fits your requirements.
Reports that are accurate, objective and complete.
ClearReport flags opinion, blame and guesswork, keeps every fact, and tracks every deadline, before your staff click submit.
Takes 2 minutes · 30-day free trial · No card required